VAT4U has introduced updates to the Vendor Management module to make vendor data more accurate and easier to manage. These improvements focus on explicit saving, prioritization, and better search results.
Updates to Vendor Saving
Previously, VAT4U automatically saved vendors as soon as their details were entered. While convenient, this sometimes led to incorrect or duplicate vendor entries, especially if a data entry mistake was made.
Now, vendors must be explicitly saved by clicking the Save icon in the vendor details section:
Three Levels of Vendor Databases
VAT4U now organizes vendors into three levels to improve search and selection:
User-Level Vendors (Highest Priority)
Vendors saved by you are prioritized in search results.
Company-Level Vendors (Second Priority)
Vendors saved by your colleagues in companies you have access to appear next.
This helps you quickly find vendors already entered by your team, while still prioritizing your own entries.
Global Vendors (Third Priority)
A pre-populated database of vendors sourced from trusted public records.
Used only if a vendor is not found in the user-level or company-level databases.
How This Helps
Cleaner Vendor Data: Only verified entries are saved, reducing duplicates and errors.
Faster Search & Selection: Prioritized results make it easier to find the correct vendor.
Team Collaboration: You can see vendors added by colleagues while still keeping your own saved vendors at the top.
Improved Vendor Search During Data Entry
Overview
We’ve updated the vendor search functionality in the Data Entry module to make it easier to find vendors, even when their tax registration country differs from their establishment country.
The Issue Before
Many users reported that searching for certain vendors didn’t return results, even though those vendors existed in the system.
For example:
A vendor was established in Germany, but tax registered in Belgium.
When searching under Germany, the vendor didn’t appear because it was stored in the database as Belgian.
This created confusion and made data entry slower and more error-prone.
What’s New
The updated search now allows you to find a vendor by:
Country of establishment (where the company is located), and
Country of tax registration (where the VAT number is registered).
This means you can successfully locate vendors even if their VAT registration country and establishment country differ.
Example
Let’s say your vendor:
Is a British company (established in Great Britain)
But is VAT registered in Germany
Previously: Searching under Great Britain wouldn’t return any results.
Now: The vendor can be found under both Great Britain and Germany.
How to Use
Go to the Data Entry module.
Open the Vendor Search field.
Enter the vendor name or VAT number.
Results will now include vendor matching:
Their registered country, and
Their establishment country.