In some cases, a company’s legal name may appear in slightly different forms across invoices. For example, “Globus Corporation LTD”, “Globus Corporation Limited”, or simply “Globus Corporation.” All of these may still represent the same entity and yield a compliant invoice.
To accommodate this, we’ve introduced the option to set alternative company names that will be recognized during invoice compliance checks.
How It Works
The Comply module verifies whether an invoice meets the requirements for VAT recovery. One of these checks ensures that the invoice is issued to the correct company.
For instance, in countries like Italy or Spain, the company name must appear on the invoice (even for small amounts like a 1 € coffee) for it to qualify for VAT recovery.
If an invoice is issued under an alternative version of your company’s name, the system will now recognize it as valid as long as it matches one of the alternative names you’ve added. This update helps ensure that invoices remain compliant even when minor naming variations occur.
How to Add Alternative Company Names
You can add and manage alternative company names in:
Company Settings → General → Alternative Names
When reviewing an invoice, the system will search for any of the listed names and consider the company name requirement fulfilled if one of them appears in the document.