Bank Fee and Interest Received on Claim Details

When a VAT refund is processed, the amount you actually receive may differ slightly from the approved claim amount. Two new fields in VAT4U let you record these differences directly on a claim: Bank fee and Interest received. Both values feed into the remittance document that is sent to your client.

Open any claim and navigate to the Overview tab. In the payment/settlement section you will find three editable KPI fields stacked in order:

1. Amount received – the gross amount credited to the bank account by the TAX Administration.

2. Bank fee – any charge levied by the bank for processing the refund transfer.

3. Interest received – any interest paid by the TAX Administration on top of the approved refund.

Each field shows the current value in EUR. Click the pencil icon next to a value to enter edit mode, type the new amount, then confirm with the checkmark button or discard with the × button.

What it is: The amount deducted by the bank for handling the incoming international transfer from the TAX Administration.

How to enter it: Always enter the bank fee as a negative number (e.g. `-15.00`). The field tooltip reminds you of this: "Enter the amount charged by the bank for the refund process. Make sure to enter the negative amount."

Why negative? The bank fee reduces the net amount that ultimately reaches your client. Entering it as a negative value ensures the remittance calculation is correct.

What it is: Interest paid by the TAX Administration because the refund was delayed beyond the statutory processing deadline. Not all countries apply this; it depends on local VAT legislation.

How to enter it: Enter the interest as a positive number (e.g. `42.50`). The field tooltip states: "Enter the amount of interest received from the TAX Administration."

When a remittance document is generated for an invoice linked to a claim, the claim row in the remittance table is calculated as follows:

Claim row total = Amount received + Bank fee (negative) + Interest received

The remittance document shows each component separately in the description of the claim line item so your client can see the full breakdown:

The Total field on the remittance then reflects the claim row total minus the VAT4U service fee invoice, arriving at the final transfer amount to be credited to your client's bank account.