VAT4U Travel App — Now Available on the App Store
The VAT4U Travel app is now available on the Apple App Store, helping travelers capture compliant invoices and upload expenses directly to VAT4U while on the road. Company administrators can invite users with the new Traveler role from the VAT4U web interface — travelers receive an email with instructions to download the app and sign in with their VAT4U account. The app gives travelers access to country-specific tips for obtaining compliant invoices and lets them submit expenses to any company they're assigned to. The Traveler role has no access to the VAT4U web platform. Android version coming soon.
Polish KSeF e-Invoice Connector
VAT4U can now automatically fetch your received invoices directly from the Polish KSeF system. Connect once with your certificate, and the connector retrieves invoices on a schedule (weekly, monthly, or quarterly) and imports them into VAT4U ready for processing.
e-Invoice validation
When you upload an e-invoice (UBL, Factur-X/ZUGFeRD, FatturaPA), VAT4U now runs a set of advisory checks and shows the results directly in the expense wizard: whether the invoice is addressed to your company, whether the VAT rates are valid for the supplier country, and whether the supplier VAT number is registered in VIES/HMRC. Romanian e-invoices (e-Factura / RO_CIUS) are validated against the official Romanian Ministry of Finance rules. All results — pass, fail, or skipped — are shown in a clear banner in the expense wizard.
Risk Assessment
Available from Manage expenses
You no longer need an existing claim to run a Risk Assessment. It's now available directly from the Manage Expenses batch actions menu, so you can check a selection or filtered set of expenses for issues at any time.
GL Account & TAX Code Completeness
If your company uses GL Account numbers or TAX Codes, the Risk Assessment now warns you when invoices are missing these values — with a clickable list of the affected expenses so you can fill them in before submitting a claim.
AI-Applied but Unverified Check
The Risk Assessment now highlights expenses where data was filled in by Smart AI but hasn't been reviewed by a person yet. A direct link takes you straight to those expenses in Manage Expenses so you can verify them before submitting.
SAP Concur Bidirectional Integration: Major Improvements
A large series of improvements to the SAP Concur Bidirectional Integration, now supporting manual "Push to Concur" action on the batch of expenses, allowing human review of expense before pushing data back to Concur, making it more reliable and easier to use.
Batch Exclusion of Expenses from a draft Claim is Now Much Faster
Excluding large numbers of expenses from a draft claim (for example, 180 out of 20,000) could previously cause background processing lasting up to 20 minutes. This operation now completes quickly regardless of claim size.
Duplicate Emails Are Now Prevented
If an internal error caused the same email to be queued more than once (e.g. a payment reminder or invoice), VAT4U now detects the duplicate and cancels the extra copy before it reaches your inbox.
New "MS NAV" Sheet in Claim Exports
The local claim extraction Excel export now includes an additional "MS NAV" sheet, pre-formatted for Microsoft Nav system uploads, saving manual reformatting work.
Mandatory Two-Factor Authentication: Guided Setup
Users at companies with mandatory 2FA who haven't yet set it up are now guided through the full authenticator setup (QR code scan + confirmation) when they log in or accept an invitation — instead of seeing a dead-end message telling them to contact support.
"Is E-Invoice" Column on the Expenses Table
A new column on the Manage Expenses table shows whether each expense is an e-invoice. It's filterable and included in expense exports.
Companies Export: Expense Volume Statistics
The companies export now includes the number of expenses and potential VAT cashback (in EUR) per company, for both the current year and all time.
Canada: More Accurate Tax Calculations
Tax amounts for Canadian expenses now always use the precise statutory GST/HST/PST rates. The Simplified Tax Reporting setting now only affects the recoverable portion (cashback), not the tax amount itself, resulting in more accurate figures.
Invoicing: Bundled Payment Reminders
You can now send a single payment reminder that covers multiple invoices at once, instead of separate reminders per invoice. Reminder history now tracks how many times a reminder was sent and when the last one was sent. Credit note reminders also now read correctly ("credit note" instead of "invoice") throughout.