If your company uses SRXP and you want to benefit plug VAT4U on your process, please, follow these steps:
1. Contacting SRXP and ask for VAT4U
As you are reading this document, it is possible that you already contacted SRXP and you receive this document to provide you more information regarding the VAT reclaim.
If you did not yet requested the VAT reclaim feature you can contact SRXP, either by phone at the +31 2 02 61 17 11 or by email at support@srxp.com.
SRXP will enable 2 features in your SRXP account: the VAT categories and the VAT reclaim export format.
2. Completing the VAT reclaim feature in SRXP
As an admin you should go to the SRXP Admin panel and select Categories. You will see that a new column is available:
Note that it is important that for each single line you must select one VAT category.
When you click on the empty VAT category, you have a selection of categories.
The categories are reflecting the categories in VAT4U. This allows you to already have everything ready in VAT4U once you are ready to reclaim your VAT. You can use the same VAT category for several general ledger codes. You also do not have to select all categories, but make sure that the general ledger properly matches. Below is the complete list of VAT categories.
If your categories are different, no problem, VAT4U importation features will make it work :)
List of the 26 recommended categories:
Accommodation
Breakfast
Car rental
City public transportation
Cross border flight
Diesel
Domestic flight
Education
Exhibition, fair or conference entrance ticket fee
Exhibition, fair or conference other costs (e.g. Stand)
Gifts/Entertainment
IT/Telecom services
Long distance public transportation
Motorway tolls
Non Deductible expense
Office material
Others
Parking
Petrol
Restaurant food
Restaurant/bar drinks
Seminars
Taxi
Tobacco
Tooling
Training
3. Export format : VAT4U - VAT Reclaim
The second new feature in your SRXP account is a new export format called VAT Reclaim. Once you are ready to export your reports to VAT4U, you need to select this export format.