By connecting Chrome River to VAT4U, you can streamline your VAT recovery process. The integration automates data retrieval, making it easier and faster to process travel expense reports. This guide will walk you through how the Chrome River connector works within VAT4U.

WHAT YOU WILL NEED TO ACTIVATE THE CONNECTOR

To set up the connection in VAT4U and retrieve travel expense data from Chrome River, you will need the following details from the Chrome River platform:

• Chrome River Customer Code
• Chrome River API Key

WHAT DATA VAT4U WILL ACCESS AND WHICH APIS WE USE

VAT4U retrieves data from the Chrome River v3 API, utilizing the following endpoints:

Travel Reports
Endpoint: /v3/expense-reports
Retrieves travel report header information.

Travel Expenses
Endpoint: /v3/expense-reports/{ExpenseReportID}/line-items
Retrieves detailed expense-level data within the travel report, including itemized expenses when available.

Documents

• Expense-Level Documents: Specific documents attached to individual expenses (when available).
• Report-Level Documents: Entire report documents when no expense-level documents are attached.

VAT4U uses Read-Only access to your Chrome River instance.

LIST OF DATA POINTS RETRIEVED

Travel Reports:
Report ID, Title, Status, Export Date, and related metadata.

Travel Expenses (and line items):
Detailed breakdown of expenses, including:

• Expense Amounts and Currencies
• Expense Category (e.g., airfare, hotel, meals)
• Expense Allocation details, such as Cost code and user-defined fields

Expense and Report Documents:

• Expense Receipts: Attached to individual line items, when available.
• Expense Report Document: Entire report document.

Expense and report documents are retrieved only after the data is imported into the VAT4U master database.

SECURITY OF YOUR DATA

VAT4U is committed to maintaining the highest standards of data security at all stages:

Data in Transit:

Communication between VAT4U and Chrome River API is secured using HTTPS, ensuring end-to-end encryption during data transfer.

Data Storage:

• Buffer Area: All retrieved data is initially stored in a secure buffer area. This allows users to review and decide whether to import data into the master database or purge it.
• Master Database: Imported data, including documents, is encrypted at rest using AES-256 encryption, the industry standard for data security.

Data Retention:

Data in the buffer area is purged as per user action, minimizing unnecessary data retention.

By employing these security measures, VAT4U ensures the confidentiality and integrity of your data throughout the VAT recovery process.

CHROME RIVER API REFERENCES

Chrome River REST API Integrations Overview

CHROME RIVER CONNECTOR in VAT4U