How VAT4U Uses AI
Written by VAT4U Team
Updated at March 10th, 2025
Table of Contents
VAT4U cuts the complexity of expense management by integrating Smart AI into the platform. With this AI technology, your workflow becomes faster, more accurate, and the tedious aspects of VAT management are handled with ease. Here’s how AI is helping you work smarter.
How VAT4U’s AI Can Help You
There are three main areas where VAT4U uses AI:
- Automatically filling in data (Data Enrichment)
- AI Chat Bot
- Query Handling
Let’s break down each feature:
1. Data Enrichment: Smarter Data Entry
Gone are the days of manually typing in invoice details or relying solely on OCR (optical character recognition). VAT4U’s Smart AI assistant makes data entry easier. Just click the Smart AI button, and the assistant will automatically fill in all the necessary data points from your invoices.
What’s more, AI can help you with mass data checks. If you need to review a lot of expenses, the AI can compare what’s in the system with the data it retrieves, flagging any differences. You’ll get a simple results table showing:
- Which fields have been checked
- How many match
- Where discrepancies are found
- Any empty fields you might have missed
You can then review and decide if changes need to be made, making sure all your expense data is accurate without a lot of manual work.
2. AI Chat Bot
Got a VAT question? VAT4U’s AI chatbot is at your service. Available in the bottom right corner, it’s ready to help answer any VAT-related questions you have, guiding you through the process without needing to wait for human support.
3. Query Handling
Managing queries from tax authorities can be complicated and time-consuming. VAT4U’s AI makes it much easier. When you upload a query—say, from the Spanish tax office—the AI gets to work immediately. Here’s what it can do:
- Analyze the document and translate it into English (or another language), keeping the original layout intact
- Summarize the key points and create a to-do list of what needs to be done
- Help you prepare your response, including attaching any necessary documents like invoices or proof of payment.
The best part? The AI will generate your response in both English and the local language, or even in a bilingual format. All you have to do is pick which version you want and send it.
